Safety and Security Risk Management Workshop

Heald at Pastoral Centre 10-11th July for the Catholic Archdiocese of Mombasa

Safety and Security are important issues of concern for the Catholic Archdiocese of Mombasa which takes seriously security matters of all its staff, priests and faithful within its jurisdiction. The Archdiocese security volunteers in various parishes do a great work of ensuring that our churches are safe and secure during Sunday celebrations.

Safety and Security Risk Management Workshop was requested by Very Rev. Vicar General Father Willybard Lagho, who is in charge of security matters of the Archdiocese and wanted to take advantage of AGEH security specialist who had come to visit the Archdiocese.

The main aim of the workshop was to help the security volunteers, the priests, sisters and staff to understand the concept of risk management in order to be able to develop local security plan for the Archdiocese.

This workshop was attended by volunteers from parishes, some priests from different deaneries, religious sisters and some staff from CAM Commissions.

Day 1

Vicar General Fr. Willybard Lagho opened the day with a word of prayer at 9.00 a.m. and also introduced the first session by welcoming all the participants and the trainer. CPS worker Annica Baum welcomed the participants and handed over to the facilitator Franziska Heizmann , who introduced herself and invited the participants to do the same.

Franziska Heizmann AGEH facilitator and trainer

The facilitator started with her Power Point presentation that was also given out to participants as a hard copy. As first topic, the difference between safety and security was explained as Safety being a threat without intention to harm, for example traffic, health (Malaria, stress, etc.), natural hazards (drought, earthquake, etc.) and Security dealing with threats with intention to harm, like terrorist attacks, guns, mines, etc.

Risk has been presented as a combination of threat and vulnerability; threat is something external to the organisation (CAM) that can damage, instead vulnerability is something internal to the organisation that makes it exposed to a threat and so is generating a risk.

The facilitator continued with her presentation and explained the concept and content of a Local Security Plan (LSP).

The group had a long discussion on these topics, trying to name most of the threats and vulnerabilities of the Diocese and trying to make the best analysis of the Diocesan Internal and External Contexts (PESTLE analysis).

After that Franziska introduced the concepts of Probability and Impact and how, combined, they are generating the Risk Matrix.

The participants went into 4 groups to discuss threats (vulnerability, likelihood, impact) and put them in the risk matrix.

Day 2

The second day started with a word of prayer and a video about “The Monkey Business Illusion” (https://www.youtube.com/watch?v=IGQmdoK_ZfY); the aim of the video was to help us reflect about our perception, the way our brains work and deal with informations.

Then the facilitator showed the group a Risk Matrix for the Catholic Archdiocese of Mombasa which was combining in one the 4 prepared the day before.

After this the Franziska continued her presentation with the concept of security strategies, which include Acceptance, Protection and Deterrence. The group said that for the Diocese being well known and accepted in the coastal area has been very important to work better, finalize projects with good results and avoid threats during these years.

The facilitator then explained the concept of Standard Operating Procedures (SOP’s) and asked for normal SOP which we normally apply in our everyday life. The group responded well giving many examples.

Then participants went back into their groups to discuss SOP’s for the risks they had identified as majorly related with the Diocese and their role in the Archdiocese’s Security.

The groups formed were one for each deaneries of the Diocese (Central, North, South and West), Sisters group and Secretariat group.  

Because of the 6 groups the sharing for the SOP’s requested a long time but it was agreed that these practical solutions were the most important ones so it was fundamental to give them the correct time and for sharing.

After the sharing the facilitator explained the concepts of:

  • contingency plan; do deal with a risk in the most effective and efficient way after it takes place; it was agreed that a contingency plan should look like a TO DO list, very simple and clear to consult
  • situation monitoring; what can help monitoring a situation (Radio, TV, social networks…)
  • incident reporting
  • Local Security Plan updates; when is good to do an update of the LSP, exp. before elections, when we change area for a project etc…
Safety and security risk management circle

At the end of the explanation the group went back to the questions of the first day and realized that now, after the workshop, was able to answer all of them.

As a conclusion, Patrick Owino, volunteer leader for the Diocese security, took the change to explain to the participants the new security structure of the Diocese.

The workshop was closed with a word of prayer and a word of thanks to the facilitator.

This two days workshop has been a great opportunity for many of the volunteers involved in security to know each other, learn a lot and be witnesses and teachers to other volunteers in their deaneries on security topics. Also for the staff, priests and sisters has been a precious chance to learn practical skills that can help them be more safe and secure on their places of work and every day life.

For this opportunity IRD Commission wants to thank once again AGEH, Franziska, the Archdiocese and all the participant who made this workshop possible.

Chiara Gallarini

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